1. Introduction

Dockland Media Group organizes live events, exhibitions, and conferences across various regions. Dockland Media Group is committed to safeguarding personal data and comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This document outlines the privacy practices, terms, and conditions related to personal data collection, recruitment, cookies, event participation, and more.

By registering for an event or submitting your data, you agree to the collection and use of your data in accordance with this privacy policy.

2. Personal Data Collection and Usage

We collect the following types of personal data:

• Event Visitors:Your name, email address, phone number, job title, employer details, and any other personal data you provide when registering for an event.
• Recruitment Data:Personal information submitted by job candidates (CVs, cover letters, application forms, references, and interview notes).
• Cookies and Tracking Data:Information related to your usage of our website, such as IP address, browser type, operating system, and browsing behavior.

How We Use Your Data:

• Event Registration and Management:To register you for events, facilitate ticketing, send event updates, and provide any support needed.
• Recruitment:To assess and process job applications, conduct interviews, and communicate with candidates about their application status.
• Marketing:To send you marketing communications (such as newsletters, promotional materials, and event updates) based on your consent.
• Analytics and Improvements:To analyze website usage and improve our services.

3. Legal Basis for Data Processing

We process your personal data based on the following legal grounds:

• Consent:For marketing communications, participation in surveys, and consent for recruitment data processing.
• Contractual Necessity:To manage event registrations and facilitate the delivery of services.
• Legitimate Interests:For the purposes of event management, sending relevant event updates, conducting surveys, and improving our services.
• Legal Obligations:To comply with legal requirements, including contract enforcement and fraud prevention.

4. Data Sharing and Transfers

Sharing of Your Personal Data with Third Parties

We share your personal data with third-party service providers who assist us in the operation of our website, provision of our services, and marketing efforts. These third parties include:

• Payment Processors:We may share your payment details with third-party payment processors to complete financial transactions.
• Event Partners:In the case of event registrations, your data may be shared with event sponsors, exhibitors, or other partners directly involved in the event to enhance your experience.
• Marketing and Analytics Services:We work with third-party analytics providers and marketing platforms to optimize our marketing efforts.
• Cloud Hosting Providers:Our website and data are hosted by third-party cloud services, and your data may be stored and processed by these providers as part of their hosting services.

All third-party service providers are required to maintain the confidentiality and security of your personal data. We ensure that appropriate safeguards, such as contracts and data protection agreements, are in place to protect your data. In the case of data transfers outside of the EU/EEA, we ensure that these transfers are protected by appropriate legal mechanisms, such as Standard Contractual Clauses or Privacy Shield certification.

5. Data Retention

We retain your personal data for as long as it is necessary for the purposes outlined in this Privacy Policy. This retention period is based on the nature of the data and its necessity for our services, legal obligations, and the purposes for which it was collected.

• Event Registration Information:We retain event registration data for as long as necessary to meet business requirements, facilitate post-event communications, and comply with legal obligations.
• Payment Data:We retain payment data only for as long as necessary to process transactions, comply with legal and regulatory requirements, and for accounting purposes.
• User Account Data:Personal data tied to user accounts is retained for as long as you maintain an active account. You may request the deletion of your account and associated personal data at any time by contacting us.
• Marketing Data:We will retain your personal data for marketing purposes for as long as necessary for business purposes, or until you request its deletion.

6. Your Rights

Your Data Rights

Under applicable data protection laws, you have the following rights concerning your personal data:

• Right of Access:You can request a copy of the personal data we hold about you, free of charge, and ask for further details on how we process it.
• Right to Rectification:You have the right to correct any inaccurate or incomplete personal data we hold about you.
• Right to Erasure:You can request that we delete your personal data under certain conditions.
• Right to Restriction of Processing:You can request us to restrict the processing of your personal data under certain circumstances.
• Right to Data Portability:You may request that we transfer your personal data to another organization in a structured, commonly used, and machine-readable format.
• Right to Object:You can object to the processing of your personal data for direct marketing purposes.
• Right to Withdraw Consent:If we process your personal data based on your consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at dataprotection@docklandmediagroup.com

7. Security Measures

Security of Your Data

We take the security of your personal data seriously and employ various technical and organizational measures to protect it from unauthorized access, alteration, or disclosure. These measures include:

• Encryption:We use encryption technology to protect sensitive data both in transit and at rest.
• Access Controls:Only authorized personnel have access to personal data, and access is restricted based on the need to know.
• Firewalls and Anti-Malware:Our systems are protected by firewalls and regularly updated anti-malware software.
• Password Protection:We use secure methods for storing and hashing passwords.
• Security Audits:We conduct regular security audits and vulnerability assessments.

Despite these efforts, no method of online data transmission or electronic storage is 100% secure. While we strive to protect your personal data, we cannot guarantee absolute security.

8. Cookies and Similar Technologies

We use cookies and other similar tracking technologies (such as web beacons, pixel tags, and JavaScript) on our websites to enhance your user experience, provide essential features, and improve our services.

What Are Cookies?

A cookie is a small text file that is stored on your device when you visit a website. Cookies help the website remember your actions or preferences over time.

Types of Cookies We Use:

• Essential Cookies:Necessary for the operation of our website, enabling core functions such as page navigation and security.
• Performance and Analytics Cookies:Allow us to analyze how visitors use our website to improve functionality and user experience.
• Functionality Cookies:Enhance the performance and functionality of our website, remembering your preferences.
• Targeting and Advertising Cookies:Track your browsing habits and enable targeted advertising relevant to your interests.

Managing Cookies:

You have the right to manage and control the cookies that are placed on your device. Most web browsers allow you to manage cookies through their settings. You can block cookies or set your browser to notify you when a cookie is being placed on your device.

9. Event Terms and Conditions

By registering for and attending our events, you agree to the following terms:

• Registration:You must provide accurate personal data when registering for events, and tickets are non-transferable without prior consent.
• Event Changes:We reserve the right to change, cancel, or reschedule events and will notify participants of any such changes.
• Conduct at Events:Participants must follow the event's code of conduct.
• Liability:We will not be liable for any personal injury, loss, or damage during the event unless required by law.

10. Recruitment Policy

We collect and process personal data provided by job applicants for recruitment purposes. This data may include:

• CVs, application forms, cover letters, interview notes, and references.

Personal data submitted via the recruitment process will not be shared with any third parties without the applicant's consent. We retain recruitment data for the purpose of evaluating your application and may retain it for future hiring purposes if you consent.

11. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or relevant legal requirements. When updates are made, the revised policy will be published on our website. Please review this policy periodically to stay informed of any changes.

12. Contact Us

For any questions, concerns, or requests regarding your personal data, please contact us at:

dataprotection@docklandmediagroup.com

13. Inwink